You can write “enclosure” in its entirety or use abbreviations such as “Enc.” or “Encl.” No matter which abbreviation you prefer, try to be consistent with the style if you regularly write letters with enclosures.
You can see the enclosure beneath your signature, aligned with the left edge of the page. Write the Enclosure Beneath Your Signature This step is vital because all enclosures are typically placed at the bottom of the document’s last page. Sign off with a phrase like “sincerely” or “best,” and then include your signature at the bottom of the document. You must write a proper closing to your letter before citing an enclosure. Follow these steps below to cite an enclosure in your business letter: Give a Proper Closing to your Letter To demonstrate your professionalism, make sure you accurately cite them.
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Photo by Mediamodifier on Unsplash How to Cite a Formal Letter EnclosureĮnclosure citations in business letters have a precise format. Citing enclosures help the recipients absorb the letter better and locate the required information quickly. The goal of citation is to remind the presence of the enclosure so that it is not overlooked. If you include attachments in a business letter, make sure to cite them at the bottom of the document.
Why Should You Cite a Business Letter Enclosure?Īn enclosure does not need to be mentioned in the body of the letter. Examples of enclosures include images, articles, resumes, and other documents. Note that attachments and enclosures are not the same.Įnclosures are stand-alone documents, whereas attachments usually expand on the letter’s content. You make a good impression on the recipient when you follow the proper structure and etiquette in professional documents. A formal letter enclosure is a separate document that you attach to a business correspondence to provide additional information.
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